Pearland City Council Regular Meeting March 22, 2021
6:30 p.m. Meeting of City Council - Agenda
Councilmember Perez was absent
First off I want to thank Councilmember Hernandez and Keep Pearland Beautiful for coordinating the planting of 1,000 trees at the John Hargrove Environmental Complex. It was a great day spent with my family with no daily interruptions by technology. I got to meet a lot of wonderful people and it was a great day all around to gather as a community for the common good of the city.
In reviewing Consent Agenda J, I noticed LJ Power Generators only listed daily charges with no breakdown of services rendered at each location. It also shows the same locations were visited multiple times. I would have liked to have seen a listing of all services provided similarly to other agenda items to have a better idea of what was done and if any duplicate service was performed due to the recent winter storm. Especially when the Fire Station 2 had a total of over $20,000 worth of services billed.
For New Business item #5 I was shocked to see the city spending $53,000 for branding Pearland water services? This calls for Logos, templates, and social posts..... all to essentially repair the reputation of the water department? Is this really how we should be sending our money? I think this will do the opposite and irritate the citizens knowing the city had to pay for the Olson and Olson report, $98,000 for the Raftelis report and now $53,000 to repair the negative reputation that the city itself caused. There is a time and place for this and this isn't it.
Finally, for New Business #6, we are renewing a software maintenance contract for $141,186 with Tyler Technologies, Inc. for software maintenance services. I see they had given the city training credits for new and promoted employees. I don't know if this is an effective way to use training credits. Often times you are training the basics to people unfamiliar with the software which could be learned internally or from the documentation from the vendor. I suggest sending the most knowledgeable people that use the software or as we call them "power users". They gain a more in depth knowledge of the product and they internally train and newer users by conducting presentations or lunch and learn seminars. During this time they can also collect and submit questions the existing user have to solve more complex problems.
Dealing with computer software I understand the need for support and maintenance patches, but it's the training I question. When the water billing software was scrutinized, we were told staff didn't understand how to perform certain functions with the software, and we are continued to be told there are features staff doesn't know how to do.
Then during the February 8th council meeting the city spent over $222,000 for more software and a coucilmember made the point that staff has to have to proper tools to do their jobs. But my concern is you can purchase hundreds of software packages with the intent to make your staff more efficient. But unless they understand how the software works, you're wasting tax payer money and not getting the desired benefits.
Thank you for your time and attention.
Items pulled from agenda: B,E,I,J,L
A-L with the exception of items pulled passed 6-0
A. HR Green - $287,072 - Certain drainage improvements (Brookland Acres, Garden Road/O’Day Road, and Woody Road)
B. Charles D. Gooden Consulting Engineers - $174,521 - Design services associated with the South Corrigan Transite Pipe Waterline Replacement Project
C. Approving the City's guidelines and criteria for granting tax abatements within a reinvestment zone created in the City of Pearland, Brazoria County, Fort Bend County, and Harris County, Texas
D. Consolidated Traffic Controls, Inc. - $140,000 - Unit Supply bid for traffic signal heads and components from Apr 1, 2021 - Mar 30, 2022
E. Specialty Fleet Sales - $166,271 - Purchase of 1 aerial bucket truck
F. Designating Authorized Officials and Designated Signatories for various purposed related to the City’s Community Development Block Grant-Disaster Recovery (CDBG-DR) grant program
G. Jeff Ward & Associates - Additional amt of $47,000 (total amt of $115,000) - For property buy-out additional acquisition services from Sep 1, 2021 - Sep 30, 2022
H. Adopting Housing Guidelines in accordance with the requirements set forth by the Texas General Land Office – Community Development Block Grant – Disaster Recovery (CDBG-DR) Program
I. K. R. Allen Industrial Services, LLC - Additional amount of $50,000 (total amt of $120,000) - General plumbing services from May 31, 2020 - May 30, 2021
J. LJ Power Generators - Additional amount of $32,000 (total of $122,000) - for preventative maintenance and repairs on standby generators from Jan 30, 2021 - Jan 29, 2022
K. TD Industries - Additional amount of $65,000 (total of $267,000) - HVAC Systems & Ice Machines from Jul 1, 2020 - Jun 30, 2021
L. E Contractors - $151,968 - for emergency repairs to City facilities during the February 2021 Texas Severe Winter Storm
1. Approving the Multi-Modal Master Plan as a planning tool to compliment the use of the City’s Comprehensive Plan
2. Accepting the City’s comprehensive annual financial report for fiscal year 2020 and the accompanying independent audit as presented by the accounting firm of BKD, LLP
3. FY 21 and FY 22 Allocations - U.S. Department of Housing & Urban Development Community Development Block Grant (CDBG) and CDBG Coronavirus Stimulus funds
4. Amending Chapter 30, Utilities, Article I, IN GENERAL, and Article II, RATES AND CHARGES
5. Rogue Water - $52,800 - For development and implementation of a water service communication plan
6. Tyler Technologies, Inc. - $141,186.15 - Renewing a software maintenance contract for software maintenance services
7. Power of eminent domain to a fee title interest, a sanitary sewer easement, and a temporary construction easement for public infrastructure improvements
8. Silsbee Fleet Group - $111,013.43 - Purchase of 3 fleet vehicles